Notion vs Microsoft To Do
Which is better in 2026? Five scores, side by side.
Notion is the better app overall, scoring 9.0 to 8.4. Notion wins on 4 of the 5 scores, Microsoft To Do on 1.
Teams who want docs, wikis and task boards in one place
Windows and Outlook users who want a free, no-fuss to-do list
Score by score
The details
| Feature | Notion | Microsoft To Do |
|---|---|---|
| Category | Productivity & Notes | Productivity & Notes |
| Category rank | #7 of 17 | #11 of 17 |
| Developer | Notion Labs, Inc. | Microsoft |
| Pricing | Free + paid plans | Free |
| Usable for free | Yes | Yes |
| iPhone & iPad | ✓ | ✓ |
| Android | ✓ | ✓ |
| Mac | ✓ | ✓ |
| Windows | ✓ | ✓ |
| Web | ✓ | ✓ |
Common questions
Is Notion better than Microsoft To Do?
Notion is the better app overall, scoring 9.0 to 8.4. Notion wins on 4 of the 5 scores, Microsoft To Do on 1.
Which is cheaper, Notion or Microsoft To Do?
Notion: Free plan; Plus $10 and Business $20 per member/month, billed yearly. Microsoft To Do: Free with a Microsoft account; no paid tier. On value for money, Microsoft To Do scores higher.
Do Notion and Microsoft To Do work on the same devices?
Yes, both run on iPhone & iPad, Android, Mac, Windows, Web.
Which is more private, Notion or Microsoft To Do?
Notion scores higher on privacy (7.6/10). The App Store label links your email, name, content, search history, identifiers and usage to you, with no tracking. Data is encrypted in transit and at rest, but not end-to-end. No ads.
Strengths and weaknesses
Notion
- Flexible enough to replace several separate apps
- Excellent for shared team docs and wikis
- Huge template gallery to get started fast
- Large pages and databases can feel slow
- Full Notion AI needs the Business plan or higher
- No end-to-end encryption for your notes
Notion lets you build almost anything from blocks: notes, wikis, task boards and project trackers, all tied together by flexible databases. Notion AI can write, search across connected apps and run agents that work through tasks for you, though full AI needs a Business plan. It is excellent for teams. Offline mode now exists, but large workspaces can still feel sluggish and nothing is end-to-end encrypted.
Full Notion review
Microsoft To Do
- Completely free, with no ads
- Apps for Windows, Mac, iPhone, Android and the web
- Works hand in hand with Outlook and Microsoft 365
- Recent updates are mostly bug fixes
- No calendar or board view for planning your week
- Needs a Microsoft account to sync
Microsoft To Do is a clean, free to-do list from the team behind Wunderlist. Each morning, My Day helps you pick what to tackle, with suggestions from your other lists. Break tasks into steps, set repeating reminders, share lists with family, and see emails you flagged in Outlook. It runs on almost everything. Recent updates have mostly been bug fixes, so don't expect big new features.
Full Microsoft To Do review
